Privacy Policy

1. Introduction

Maznex Enterprises Ltd (“Maznex”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, share, and protect your personal data when you visit our website at www.maznexenterprises.com, engage with our services, or interact with us in any capacity.

This policy is issued in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

Please read this policy carefully. By using our website or engaging our services, you confirm that you have read and understood this Privacy Policy.

2. Who We Are

Data Controller: Maznex Enterprises Ltd Registered in England and Wales Website: www.maznexenterprises.com Email: info@maznexenterprises.com Address: London, United Kingdom

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at the details above.

3. What Personal Data We Collect

We may collect and process the following categories of personal data:

3.1 Identity Data

  • Full name
  • Job title and company name
  • Date of birth (where required for recruitment or compliance purposes)

3.2 Contact Data

  • Email address
  • Phone number
  • Postal address
  • Country of residence

3.3 Financial Data

  • Bank account details (where required for payroll or payment processing)
  • Invoice and billing information
  • Tax identification numbers (UTR, VAT number, National Insurance number where applicable)

3.4 Technical Data

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and time spent on our website
  • Referring URLs and clickstream data

3.5 Usage Data

  • Information about how you use our website, products, and services

3.6 Communications Data

  • Records of correspondence via email, phone, or contact forms
  • Enquiry and feedback submissions

3.7 Recruitment Data (for candidates)

  • CV and work history
  • Educational qualifications and professional certifications
  • References and background check results
  • Right to work documentation
  • Salary expectations and availability

4. How We Collect Your Personal Data

We collect personal data through the following means:

  • Direct interactions — when you fill in forms on our website, contact us by email or phone, request a quote, book a consultation, or engage our services
  • Automated technologies — when you visit our website, we may automatically collect technical data through cookies and similar tracking technologies
  • Third parties — we may receive data from recruitment platforms, referral partners, LinkedIn, and other professional networks
  • Publicly available sources — such as Companies House, LinkedIn, and other professional directories

5. How We Use Your Personal Data

We use your personal data for the following purposes and on the following legal bases:

PurposeLegal Basis
Delivering financial services and recruitment solutionsPerformance of a contract
Processing payments and managing billingPerformance of a contract
Responding to enquiries and communicationsLegitimate interests
Sending service updates and administrative noticesPerformance of a contract
Sending marketing communications (with consent)Consent
Improving our website and user experienceLegitimate interests
Complying with legal and regulatory obligationsLegal obligation
Fraud prevention and securityLegitimate interests / Legal obligation
Recruitment candidate managementPerformance of a contract / Legitimate interests
Filing tax returns and statutory submissions on behalf of clientsLegal obligation

6. Marketing Communications

6.1 We may send you marketing communications about our services, industry insights, and updates if you have opted in to receive them.

6.2 You have the right to opt out of marketing communications at any time by clicking the unsubscribe link in any email we send, or by contacting us directly at info@maznexenterprises.com.

6.3 We will never sell, rent, or share your personal data with third parties for their own marketing purposes.

7. Cookies

7.1 Our website uses cookies to enhance your browsing experience, analyse website traffic, and understand how visitors interact with our content.

7.2 Cookies are small text files placed on your device. They help us remember your preferences and improve the performance of our website.

7.3 The types of cookies we use include:

  • Essential cookies — necessary for the website to function properly
  • Analytics cookies — help us understand how visitors use our website (e.g. Google Analytics)
  • Preference cookies — remember your settings and preferences
  • Marketing cookies — used to deliver relevant content and track engagement

7.4 You can control and manage cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website.

7.5 For full details, please refer to our Cookie Policy available on our website.

8. Sharing Your Personal Data

We may share your personal data with the following categories of third parties:

  • Service providers — including cloud storage providers, accounting software platforms (Xero, QuickBooks, Sage), payroll processors, and IT support providers
  • Payment processors — including Stripe and other payment gateway providers for secure transaction processing
  • Recruitment platforms — including job boards and candidate management systems used in our recruitment operations
  • Professional advisors — including solicitors, auditors, and insurers where necessary
  • Regulatory authorities — including HMRC, Companies House, and other government bodies where we are legally required to disclose information
  • Business partners — where services are delivered in collaboration with trusted third-party partners, subject to confidentiality obligations

We require all third parties to respect the security of your personal data and to treat it in accordance with applicable data protection law. We do not allow third parties to use your personal data for their own purposes.

9. International Data Transfers

9.1 Maznex operates globally with offices in London, New York, Dubai, Lahore, and Jakarta. As a result, your personal data may be transferred to and processed in countries outside the United Kingdom and European Economic Area (EEA).

9.2 Where we transfer personal data internationally, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements, including Standard Contractual Clauses (SCCs) or adequacy decisions recognised by the UK Information Commissioner’s Office (ICO).

9.3 By using our services, you consent to your personal data being transferred to our international offices where necessary for the delivery of services.

10. Data Retention

10.1 We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including satisfying any legal, regulatory, accounting, or reporting requirements.

10.2 Our standard data retention periods are as follows:

  • Client financial records — 7 years from the end of the relevant tax year, in accordance with HMRC requirements
  • Recruitment candidate data — 2 years from the date of last contact, unless the candidate is placed, in which case records are retained for the duration of the employment relationship plus 2 years
  • Website enquiry data — 2 years from the date of enquiry
  • Marketing consent records — until consent is withdrawn
  • CCTV and access records (where applicable) — 30 days

10.3 Upon expiry of the relevant retention period, personal data will be securely deleted or anonymised.

11. Data Security

11.1 Maznex takes the security of your personal data seriously. We have implemented appropriate technical and organisational measures to protect your data against unauthorised access, loss, destruction, or disclosure.

11.2 These measures include encrypted data storage, secure access controls, password-protected systems, two-factor authentication, and regular security reviews.

11.3 Where we have provided you with login credentials to access any Maznex platform, you are responsible for keeping those credentials confidential.

11.4 In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the Information Commissioner’s Office (ICO) within 72 hours and inform affected individuals without undue delay.

12. Your Rights

Under UK GDPR, you have the following rights in relation to your personal data:

  • Right of access — you have the right to request a copy of the personal data we hold about you (Subject Access Request)
  • Right to rectification — you have the right to request correction of inaccurate or incomplete personal data
  • Right to erasure — you have the right to request deletion of your personal data where there is no legitimate reason for us to continue processing it
  • Right to restriction — you have the right to request that we restrict the processing of your personal data in certain circumstances
  • Right to data portability — you have the right to request that we transfer your personal data to you or a third party in a structured, commonly used format
  • Right to object — you have the right to object to the processing of your personal data where we are relying on legitimate interests as our legal basis
  • Right to withdraw consent — where processing is based on consent, you have the right to withdraw that consent at any time without affecting the lawfulness of processing carried out prior to withdrawal

To exercise any of these rights, please contact us at: 📧 info@maznexenterprises.com

We will respond to all valid requests within 30 days. We may need to verify your identity before processing your request.

13. Complaints

13.1 If you are unhappy with how we have handled your personal data, please contact us in the first instance at info@maznexenterprises.com so we can attempt to resolve the matter.

13.2 You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection matters:

Information Commissioner’s Office 🌐 www.ico.org.uk 📞 0303 123 1113 📍 Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

14. Third-Party Websites

Our website may contain links to third-party websites. This Privacy Policy applies only to our website. We encourage you to read the privacy policies of any third-party websites you visit, as we have no control over and accept no responsibility for their privacy practices.

15. Children’s Privacy

Our services are not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child, please contact us immediately and we will take steps to delete it.

16. Changes to This Privacy Policy

16.1 We reserve the right to update this Privacy Policy at any time. Any changes will be posted on this page with a revised effective date.

16.2 Where changes are significant, we will notify you by email or by placing a prominent notice on our website.

16.3 We encourage you to review this Privacy Policy periodically to stay informed of how we are protecting your data.

17. Contact Us

For any questions, requests, or concerns relating to this Privacy Policy or your personal data, please contact us:

Maznex Enterprises Ltd 📍 London, United Kingdom 📧 info@maznexenterprises.com 🌐 www.maznexenterprises.com

This Privacy Policy was prepared for Maznex Enterprises Ltd in accordance with UK GDPR and the Data Protection Act 2018. For a fully legally reviewed version, we recommend consultation with a qualified UK data protection solicitor.